Understanding Snow Removal Policies in Your HOA - ProManage Experts

Winter is here, and with it comes the responsibility of snow removal and salting. For homeowners living within a Homeowners Association (HOA), navigating these tasks can sometimes be confusing. Who is responsible for clearing the snow and applying salt? What policies does the HOA have in place? Here, we’ll break down typical HOA snow removal and salting policies and offer tips to ensure smooth winter maintenance.

HOA Snow Removal and Salting Responsibilities

HOA responsibilities regarding snow removal and salting vary depending on the governing documents, such as the Covenants, Conditions, and Restrictions (CC&Rs) and bylaws. Typically, the HOA may cover snow removal and salting for:

• Common Areas: Sidewalks, clubhouses, and shared parking lots are often maintained by the HOA, including the application of salt to prevent icy conditions.

• Private Streets: If the streets within the community are private, the HOA is usually responsible for plowing and salting.

• Shared Driveways: Multi-unit properties or shared driveways may also fall under the HOA’s purview.

However, snow removal and salting for individual driveways, walkways, and front steps may be the homeowner’s responsibility unless explicitly stated otherwise in the HOA documents.

How HOAs Handle Snow Removal and Salting

• Contracting with Professional Services: Many HOAs hire professional snow removal companies to ensure timely and thorough service. These companies often have contracts that specify how much snow must accumulate before plowing begins (e.g., 2-3 inches) and include salting services to address icy patches. However, contracted companies typically do not come out solely to apply salt unless the 2-inch snow trigger is met, as outlined in many service agreements.

• Budget Allocation: Snow removal and salting are typically funded through HOA fees. HOAs should plan for these expenses in their annual budget, accounting for potential heavy snow and ice years.

• Priority Areas: High-traffic and safety-critical areas, such as entrances, exits, and walkways to community facilities, are usually prioritized for both snow removal and salting.

• Communication: HOAs often notify residents about snow removal and salting plans, including expected timelines and areas covered, through emails, newsletters, or online portals.

Legal and Compliance Issues

Snow removal and salting are not just matters of convenience but also legal obligations. HOAs must ensure that common areas are safe for residents and visitors to avoid liability. Neglecting these duties could result in personal injury lawsuits or fines. Additionally, HOAs must comply with local and state regulations regarding snow and ice removal. For example, some jurisdictions require that sidewalks be cleared and salted within a specific timeframe after a snowfall. Failure to adhere to these laws can lead to penalties and increased scrutiny.

Homeowner Responsibilities

Even if the HOA handles some aspects of snow removal and salting, homeowners may still have responsibilities, such as:

• Clearing snow and applying salt on personal driveways and walkways.

• Ensuring sidewalks adjacent to their property are safe, depending on local ordinances.

• Avoiding parking on streets during plowing and salting to allow snow removal teams to work efficiently.

Failing to meet these responsibilities could lead to fines or penalties, so it’s crucial to review your HOA’s policies.

Tips for a Smooth Winter

• Stay Informed: Familiarize yourself with your HOA’s snow removal and salting policies and procedures. Check for updates during the winter months.

• Be Proactive: Invest in tools like shovels, snow blowers, and ice melt to manage snow and ice on your property promptly.

• Communicate: If snow removal or salting in a common area has been missed or delayed, report it to your HOA board or management company. Clear and respectful communication can help address issues quickly.

• Plan Ahead: Understand local regulations and ensure compliance. Some cities and towns impose fines for unshoveled or unsalted sidewalks.

Challenges and Solutions

Snow removal and salting in HOA communities can come with challenges, such as:

• Disagreements over Boundaries: Clearly defined responsibilities in the CC&Rs can prevent confusion about who is responsible for what.

• Insufficient Budget: If snow removal and salting costs exceed the budget, HOAs may need to dip into reserve funds or impose a special assessment. Planning and saving for contingencies can help avoid this.

• Service Delays: Severe weather can delay professional snow removal and salting services. Patience and understanding are key during these times.

Final Thoughts

Snow removal and salting policies in an HOA aim to maintain safety, accessibility, and community standards during the winter months. By understanding your HOA’s policies and your responsibilities, you can contribute to a well-maintained and harmonious neighborhood. Remember, clear communication and preparation go a long way in ensuring everyone stays safe, ice-free, and snow-free this winter season.